CCHS - Help Desk Portal

Resource Reservation

The Resource Reservation button allows Faculty and Staff to request resources (rooms, equipment, and more) directly from their Faculty and Staff Portal.

• Active reservations will be tagged with the specific resource type so you can easily see what types of resource requests you have open. 
• The approval status will display for each reservation, as well as the approver for the resource. You can track whether your event has been approved by scanning the right column for the updated status. 
• You also have the option to cancel requests by hovering your cursor over the line you wish to cancel, then a garbage can icon will display to the right. Click on the garbage can icon to cancel the reservation. 

There are two options for entering a resource reservation from the Resource Reservation homepage in the Teacher Portal. Choose the best option, given your need.

Find Resource

The “Find Resource” button launches the Resource Reservation app, allowing you to start from scratch in their resource selection. Use this option for reservations in the future, whether later in the week or further out.

Find Free Room Now

The “Find Free Room” button launches the app at step four, which is the final step in the reservation process. Only resources that are open (or free) for the current day will be displayed. Use this option for scheduling resources immediately.

Find Resource 

1. Find Available Resources: 
   1. By Type-Select a filtering option from either the Places or Resources categories, when looking for a particular resource or type. 
   2. By Free Room- Allows you to then select a date from either the calendar or choose one of the quick date buttons such as today, tomorrow, or a week from today to find what is available in the school. 
2. Find available resources starting on: 
   1. Select a date from either the calendar or choose one of the quick date buttons (left) such as today, tomorrow, or a week from today. 
3. View and Select Available Resources:
   • Select  from one of five filtering options to view the list of total available resources.
     • All Places: Selecting the “all places” option displays a list of all available resources according to the filters set in steps one and two. Use the calendar to view already-reserved resources and then click the grey Reserve button next to the desired resource. This will open the reservation detail window where the final details may be entered.
     • Name: Select the resource from a dropdown list of all available resources in the system. To make a reservation, select its starting time slot. The time will automatically populate for the duration of a half hour, but it can be easily adjusted on the reservation detail window.
     • Time Range: Select a time range for the reservation by using the time range slider at the top of the box. Click Reserve to open the reservation detail window. The time information will already be filled out based on the time range selected.
     • Block: Select a block by school level from the dropdown. This displays a list of all available resources only for that block. Click Reserve to open the reservation detail window. The time information will already be filled out based on the block selected.
     • Block Group: Select a block group (Before School, After School, Summer, Upper School) from the dropdown. This displays the block schedule for the selected group with the total number of available resources for each block. Click on the block to make a reservation and then select from the dropdown list the name of the desired resource. The reservation detail window will open with the time prepopulated to the selected block information. 
4. Select Time & Reserve 
   • Once the resource has been selected in step three, complete the reservation process by selecting the time from the calendar, time ranger slider, block group, or by clicking in the time area. 
   • To select a time-range, drag over the time rows in the calendar between the desired start and end time. This opens the reservation detail window from which the final steps of the reservation may be completed. 
   • Complete the reservation by filling out the information on the reservation detail window. Depending on the filtering option selected in step three, some of this information may be prepopulated, including date, reservation range, and time. All reservations must have a description in order for it to be submitted. Enter any notes necessary in the “Notes” field and click Reserve Resource to finalize the reservation.

Find Free Room 

• Entering a reservation using the “Find Free Room Now” feature starts the process at step four. Step two and three will be filtered automatically to display resources available today and within the next hour of when the reservation was started. Teachers can adjust the total time needed for the reservation by using the time range slider. See step four above for further instructions on how to complete the reservation.

Conflict Management

• The resource reservation app assists with resource conflict management by displaying in calendar format when resources are reserved, and by providing an alert message if a conflicting date/time combination is chosen from the reservation detail window. If there are conflicting reservations, a yellow alert message will appear detailing the specific time and the name of the person who made the reservation. 

• If there is a conflict listed, it is your responsibility to work with the person who previously reserved the room, to come to a agreement, if necessary. The Approver of the space, is not responsible for making other arrangements. **Please understand, a larger event will often take precedence over a smaller event.